Terms and Conditions

The Exhibition will take place in St John’s College, Exhibition Galleries, Oxford OX18JP.

Please read these terms carefully before completing your Submission Form.

“Work(s)” means all artistic works, and other related works, created and developed by submitting artists.

"You" and "Your" refer to the person (or persons) submitting the Work(s), also referred to as ‘artist(s)’.

• You must be the creator of the Work(s) submitted.

• Artists can submit up to 3 Works for consideration to be included in the exhibition.

• We will endeavour to exhibit all the work submitted. However, if we cannot, due to space constraints, we will aim to exhibit at least one Work by each artist.

• You confirm that each Work is in a condition to withstand the normal rigours of handling and display in the gallery, and that it conforms to basic health and safety standards and regulations. Works that pose a health and safety risk will not be included.

• The exhibition will be open to the public and will be accessible to people of all ages. For this reason, works that have graphic violence, explicit or upsetting themes, or works inciting hatred or discrimination (as determined by Exhibition organisers) will not be shown in the galleries.

• Your work must arrive at the gallery ready to hang with suitable fittings already attached – details will be provided to participating artists.

• Exhibition organisers and the venue location cannot store any packaging materials before, during or after the Exhibition.

• Works must be delivered and collected on the date(s) given on the Exhibition website. Any alternative arrangements need to be agreed in advance with Exhibition organisers. Transportation, delivery or postage will not be organised by the Exhibition organisers and expenses associated with transportation, delivery or postage will be the responsibility of the artist. If any Work has not been collected within four weeks of the final collection date, Exhibition organisers shall be entitled to keep, donate or otherwise dispose of the Work.

• Whilst every care will be taken of works entered, Exhibition organisers accept no responsibility for damage or theft of work submitted or exhibited. You are strongly advised to insure your work.

• The copyright and all other intellectual property rights in and to the Works will remain the property of the artist and any enquiries in relation to such rights will be referred to the artist. So far as any rights in the Works are owned by a third party that third party will remain the owner of such rights in and to the Works.

• By submitting a Work, You consent to Exhibition organisers: taking an image of, filming, broadcasting and/or reproducing the whole or any part of the Work for archival, educational, publicity and marketing (including without limitation online, Exhibition posters, marketing materials, postcards, catalogues, and all forms of social media), press, signage, and gallery guide purposes.

• Artists submitting their Works to the Exhibition organisers shall indemnify and keep indemnified the Exhibition organisers and St John’s College staff and visitors (including their agents and affiliates) against any actions, claims, proceedings, losses, liabilities, charges, costs and expenses which they may incur arising out of or in connection with any actual or alleged financial or contractual arrangements between the artist and any agent (other than Exhibition organisers) or any third party.

• For the purposes of these terms and conditions, Force Majeure Event means an event beyond the reasonable control of the Exhibition organisers, including but not limited to strikes, lock-outs or other industrial disputes, failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, theft of equipment, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of the venue and/or its suppliers or subcontractors. Exhibition organisers shall not be liable to You as a result of any delay or failure to perform its obligations as a result of a Force Majeure Event.

• The Exhibition organisers reserve the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions and the relevant Exhibition and venue rules.

For any questions regarding the Terms and Conditions listed above, please contact eseatextileart@gmail.com.